Understanding Microsoft Teams:
Desktop Vs. Web Differences
Microsoft Teams brings together messaging, meetings, calling and collaboration into a single platform accessible either through the desktop application or via a web browser.
While the core functionality is similar, there are some key distinctions between the desktop and web versions of Teams to evaluate.
If you’re new to Teams, you may be a little confused by the option to use Teams on the web vs. on your desktop.
We’ve designed this guide to walk you through both versions and help you understand the similarities and differences.
Installing And Accessing Microsoft Teams
The Microsoft Teams desktop app must be downloaded and installed on each Windows or Mac computer before use.
This enables tighter integration with other Office apps and access to more advanced features.
By contrast, the Teams web app can be used instantly on any device just by signing into the Office 365 portal through a supported web browser.
The web app eliminates local downloads and updates but lacks the offline capabilities inherent to the desktop version.
Chat and Team Messaging
The chat experience is very similar between both versions.
Users can communicate in group channel conversations or private messages with threaded replies, @mentions, searches, custom emojis and GIFs.
File sharing up to 2GB per attachment is also uniformly supported across the web and desktop versions of MS Teams.
A major advantage of the desktop chat is that it lets you smoothly transition from texting to voice or video calls while keeping everything together in one window.
This unified experience is not possible with the web application.
Meetings, Calls And Video
Working Offline With Microsoft Teams
Expanding Capabilities Via Third-Party Integrations
IT Administration, Security And Compliance
Cross-Platform And Hardware Support Differences
Our Final Word
While the core chat, meetings and group effort capabilities achievable in Teams desktop versus web are comparable, notable differences apply in the context of integrations, external hardware leverage, offline reliability and access controls.
Evaluating these trade-offs allows organisations to strategically choose the best combination of desktop and web access aligned to business priorities around mobility, security and ecosystem interoperability.
If you want to know more about how Teams can benefit your business, get in touch.