A Guide On How To Use Microsoft Teams For Teaching

A Guide On How To Use Microsoft Teams For Teaching

Microsoft Teams is part of the Office 365 suite, offering a versatile environment for teaching and learning.

Its integration with other Microsoft applications like OneNote, SharePoint, and Office apps enhances its functionality, making it an ideal platform for educational purposes.

In this guide, we’ll walk you through exactly how you can use Teams for teaching.

The Benefits Of Using Microsoft Teams For Teaching

Using Microsoft Teams for teaching offers many advantages, making it a great tool for educators or businesses involved in education and training.

We’ve included an overview of the main benefits below:

  • Everything in One Place: Teams puts everything you need for teaching – like chats, files, and classes – in one spot. This makes it easier for both teachers and students to find what they need.
  • Working Together is Easy: The platform makes it simple for students and teachers to work together. They can share and edit documents, talk in groups, and use a digital whiteboard, helping everyone to join in.
  • Flexible Learning: With Teams, you can learn or teach at any time. It’s great for live lessons or for watching recorded ones later, fitting different schedules and ways of learning.
  • Good for Any Class Size: Teams works well whether you have a small group or a big class. It’s also set up to help students with different needs, like those who benefit from features that make reading easier.
  • Lots of Tools in One: It connects well with other Microsoft Office tools and different learning apps. This gives teachers and students many options for making lessons interactive and interesting.
  • Regular Feedback: Teachers can give feedback on work right through Teams. This helps students know how they’re doing and what they can improve on.
  • Safe and Private: Teams is secure, which is really important for keeping student information private.
  • Helps Teachers Too: By using Teams, teachers can also learn new digital skills. This helps them to teach better in today’s digital world.
  • Saves Money: For businesses, Teams is a cost-effective choice. It combines many tools into one, reducing the need for other software.
  • Builds Community: Teams can create a sense of togetherness, even when people aren’t in the same place. This is especially useful for online classes.
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Best Practices For Using Microsoft Teams For Teaching

Now, let’s take a look at the best practices when using Teams for teaching:


  • Regular Communication: Maintain regular communication with students. Regular posts, feedback on assignments, and live Q&A sessions can significantly enhance engagement.
  • Organise and Structure Your Content: Keep your Teams environment organised. Use folders in the ‘Files’ tab and structure your channels logically.
  • Encourage Collaboration: Foster a collaborative environment by encouraging students to engage in discussions, work on group projects, and share resources – more tips on this later.
  • Continuously Learn and Adapt: Keep up to date with new features and updates in Teams. Adapt your teaching methods to leverage these tools effectively.

How To Use Microsoft Teams For Teaching

Now we understand the benefits, let’s take a look at how Microsoft Teams can be used for teaching.


Setting Up Your Teaching Environment

  • Getting Started: First, make sure you have an Office 365 Education account. Microsoft Teams can be accessed via web browsers, desktop applications, and mobile apps. For teaching, using the desktop app is recommended for its broader range of features and stability.
  • Creating a Team: In Microsoft Teams, ‘Teams’ are akin to virtual classrooms. To create a team, click on ‘Join or create team’ at the bottom of the Teams list, then select ‘Create team’. Choose the ‘Class’ type for educational purposes. You can name your team (e.g., “Mathematics Grade 10”) and add a description.
  • Adding Members: Add students or participants by entering their email addresses. They will receive an invitation to join the Team. You can also create a code that students can use to join.
  • Setting Up Channels: Channels are subsections within a Team, useful for organising different topics or subjects. You can create channels for each subject or thematic area you’re teaching.


Effective Communication And Collaboration With Teams

Below, we’ve included some advice on how to use Teams for comms and collaboration when teaching:

  • Posts and Announcements: Use the ‘Posts’ tab within your channels to communicate with your class. You can make announcements, start discussions, and provide updates.
  • File Sharing and Collaboration: Teams allows for real-time collaboration on documents. You can share lesson materials in the ‘Files’ tab. Students can view, edit, and collaborate on these documents, depending on the permissions you set.
  • Using the Assignment Feature: Assignments can be created and assigned to students within Teams. This feature allows you to provide instructions, due dates, and resources. Students can submit their work directly on Teams, and you can provide feedback and grades.
  • Breakout Rooms for Group Work: Use breakout rooms to facilitate group work or focused discussions. This feature allows you to split your class into smaller groups for a specified time, after which they can return to the main session.

You can learn more about MS Teams Rooms here.


Conducting Live Classes With Teams

When it comes to live classes, there are a few functions in Teams you should familiarise yourself with – these are:

  • Scheduling a Meeting: You can schedule live classes using the ‘Calendar’ feature. Create a new meeting, add details, and select the relevant team as attendees. You can also schedule recurring meetings for regular classes.
  • Interactive Teaching Tools: During live classes, utilise tools like screen sharing, the whiteboard, and breakout rooms. These features enhance interactivity and student engagement.
  • Recording Sessions: Sessions can be recorded for students who couldn’t attend live. The recordings are automatically saved in the cloud and can be accessed later.


Assessments And Feedback

There’s more to Teams than conducting lessons – below, we’ve shared some insight into how to get feedback and track your student’s progress:

  • Creating Quizzes and Polls: Use Microsoft Forms, integrated with Teams, to create quizzes and polls. This is an effective way to assess understanding and gather feedback.
  • Tracking Student Progress: The Grades tab in Teams allows you to track student progress. You can see submitted assignments, grades, and missed deadlines, helping you monitor each student’s performance.


Enhancing Engagement And Accessibility

One of the benefits of Teams is that you can integrate relevant apps and tap into features that will be needed for diverse students – let’s take a look:


  • Using Apps and Integrations: Teams supports various educational apps and integrations like Flipgrid, Kahoot!, and Pear Deck, enhancing the teaching and learning experience.
  • Accessibility Features: Teams includes features like immersive reader, automatic captioning in live classes, and voice commands, making the platform accessible to all students.
  • Linking External Resources: Enhance your curriculum by linking to external resources such as e-books, online articles, and educational websites. This broadens the scope of learning materials available to students.
  • Guest Speakers and Virtual Field Trips: Invite guest speakers to your Teams class or organise virtual field trips. These experiences can provide valuable real-world context and diverse perspectives to your subject matter.


Incorporating Multimedia And Interactive Content

The best lessons on Teams use interactive and multimedia approaches:

  • Use of Video and Audio: Enhance your teaching by incorporating videos and audio clips. Teams allows you to easily share multimedia content, which can be particularly useful for subjects that benefit from visual and auditory aids.
  • Interactive Lessons with Digital Whiteboard: The digital whiteboard in Teams is a powerful tool for illustrating concepts, brainstorming, and collaborative problem-solving. It’s a great way to make your lessons more dynamic and engaging.

Additional Tips For Using Teams For Teaching

We’re not done yet – below, we will talk about further enhancements that can improve your experience using Teams for teaching.


Monitoring And Enhancing Student Engagement


  • Analytics for Insight: Use the analytics features in Teams to gain insights into student engagement and participation. This data can help you identify students who might need extra support or areas where your teaching methods could be improved.
  • Encouraging Peer-to-Peer Interaction: Create an environment where students feel comfortable interacting with each other. Encourage them to answer each other’s questions and collaborate on projects, building a community of learning.


Staying Updated And Seeking Feedback

  • Continuous Professional Development: Stay updated with the latest features and best practices for using Teams in education. Microsoft frequently updates its tools, and being aware of these changes can greatly enhance your teaching effectiveness.
  • Seeking Feedback from Students: Regularly seek feedback from your students on your teaching methods and their learning experience. This feedback can be invaluable in refining your approach to teaching with Teams.


You may also like: How To Use Teams For Project Management

Our Final Word

We hope this guide has helped you understand how to use Microsoft Teams for teaching and what the benefits are.


By fully leveraging the capabilities of Microsoft Teams, educators and trainers can create a dynamic and effective online learning environment.

The key is to explore the platform’s features continuously, integrate various forms of content and interaction, and remain responsive to the needs and feedback of your students.


If you want to chat with us about using MS Teams for your business, get in touch.


If you’d like to learn more about us, meet the team here. Or, check out our offices in Swansea, Cardiff, Basingstoke, Chester, Plymouth and Truro.

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