A Beginner's Guide: How To Record Microsoft Teams Meetings
Microsoft Teams has become one of the most popular platforms for meetings, video calls, and collaboration in businesses across the UK.
With the shift to remote and hybrid working, the ability to record your Teams meetings has become invaluable.
Whether you need to revisit the discussion, share with absent colleagues, or ensure accurate meeting minutes, recording your Teams meetings is a great way to improve productivity.
For those new to Microsoft Teams, the recording function can seem daunting, so we’ve prepared a simple, step-by-step guide to get you started:
Before recording a meeting, it’s important to notify participants in advance and get their consent.
You can do this directly or by sharing that it will be recorded in the meeting invite.
Explain what the recording will be used for – whether it’s for reference, training, or sharing with others who couldn’t attend.
On your Teams calendar entry for the meeting, toggle the “Record meeting” switch to “On.” This will enable recording automatically when you start the meeting.
You can also choose whether to record a separate audio and video file or just one combined file.
The separate files allow more flexibility for sharing and streaming just one part of the recording later if needed.
Test Your Setup
It’s a good idea to test that your equipment can record a Teams meeting properly in advance.
We recommend setting up a test meeting and checking that your microphone, headset, and camera are working correctly.
Make sure the audio levels are audible but not too loud. Position your camera so it captures you appropriately. Test sharing your screen and system audio, too.
Familiarise yourself with where the recording controls are located in Teams so you can pause, resume, and stop the recording as required.
Starting The Recording
Once you begin the Teams meeting, recording will start automatically if enabled in your calendar entry. You will see a small “Recording” text on the top menu bar to confirm it has commenced.
Participants will also receive a notification that the recording has started. Make sure to give them a moment to react and voice any concerns before proceeding.
During The Recording
Ending And Accessing The Recording
Managing Your Recordings
Additional Tips For Success
Our Final Word
Recording your Teams meetings can be beneficial for meeting minutes, sharing the meeting with colleagues who couldn’t attend, and much more.
You can get the most out of your Teams meeting recordings with proper setup, planning, and communications.
Just follow these tips, and you’ll be up and running in no time!
Did you know we are a Microsoft Teams specialist? Reach out if you’d like to chat about using Teams for your business.
Further reading: Microsoft Teams Tips For Beginners.