Does Microsoft back up your Microsoft 365 data?
Well, it’s a bit of both. While Microsoft does offer some retention and recovery capabilities that are worth using, they don’t provide comprehensive backup and recovery services. They clearly state in their documentation that maintaining data integrity and retention is your responsibility.
The effectiveness of Microsoft’s native tools for safeguarding your companies critical documents, emails, and team chats depends on your specific needs and the scale of your operations. To determine if they suffice, it’s up to you.
To assist in your decision-making process, let’s explore Microsoft’s data retention features, their limitations, and why considering a third-party backup and recovery solution might be advisable.
The good, bad, and the not so pretty
As you’ll discover, although these features don’t serve as a complete replacement for comprehensive backups, when utilised and set up correctly, they can serve as an effective initial layer of defence in safeguarding your data.
Microsoft employs data mirroring across a minimum of two distinct data centers within the same region, ensuring a level of protection against localised natural disasters or service interruptions.
Nevertheless, human error remains the foremost cause of data loss. A recent study revealed that a higher percentage of companies (50%) suffered data loss due to accidental deletions and other human mistakes compared to any other reasons. Tragically, these deletions propagate throughout every data repository, amplifying the risk of substantial data loss.
Microsoft’s data retention policies
Native Microsoft Backup
Why you should consider third-party backup of 365 data